Privacy Policy

AstraLuna, LLC

Effective Date: November 6, 2026

1. Introduction

AstraLuna, LLC ("AstraLuna," "we," "us," or "our") respects the privacy and security of information entrusted to our business.

This Privacy Policy describes how AstraLuna collects, uses, processes, and protects information through its internal business applications, including the AstraLuna Hermes Integration ("Integration"), which connects authorized business systems such as QuickBooks Online to internal reporting and automation tools.

The Integration is intended for AstraLuna's internal business operations and is not offered as a public software service.

2. Information We Collect and Process

In connection with authorized business operations, the Integration may process:

We seek to limit access to information reasonably necessary for the Integration's authorized purposes.

3. How Information Is Used

AstraLuna may use information obtained through the Integration to:

Information accessed through the Integration is not intended to be sold or used for unrelated third-party advertising.

4. QuickBooks Online Integration

The Integration may access financial information from AstraLuna's authorized QuickBooks Online company through Intuit's supported authentication and API mechanisms.

Access is limited to permissions granted through the applicable authorization process.

The initial intended use is read-only reporting and analysis. The Integration is not intended to initiate payments, modify accounting records, or create financial transactions without separately approved functionality.

AstraLuna's use of QuickBooks information is subject to applicable Intuit agreements and policies.

5. AI-Assisted Processing and Service Providers

AstraLuna may use AI-assisted tools, including Hermes Agent and configured AI model providers, to process authorized business information for internal reporting and operational support.

Depending on the configuration and tasks performed, information may be transmitted to service providers necessary to perform those functions.

AstraLuna is responsible for reviewing applicable service-provider agreements, data-processing terms, access permissions, and retention practices before enabling such processing.

6. Information Sharing

AstraLuna may share information with authorized personnel and service providers as reasonably necessary for business operations, including accounting, hosting, software integration, and reporting.

We may also disclose information when required by law, to protect legitimate business interests, or in connection with a lawful business transaction.

We do not sell customer financial information obtained through the Integration.

7. Data Security

AstraLuna seeks to maintain reasonable administrative, technical, and organizational safeguards appropriate to the sensitivity of the information processed.

These safeguards may include access controls, restricted application permissions, authentication, credential management, system monitoring, and backups.

No electronic system or transmission method can be guaranteed completely secure.

8. Data Retention

AstraLuna retains business information for periods reasonably necessary to fulfill operational, contractual, legal, tax, and accounting obligations.

Information stored in application logs, reporting outputs, backups, or connected systems may be subject to separate retention settings.

When information is no longer required, AstraLuna will seek to delete or appropriately dispose of it in accordance with applicable requirements and available technical controls.

9. Individual Privacy Requests

Individuals may contact AstraLuna regarding personal information held by the company, including requests for access, correction, or deletion where applicable law provides those rights.

Certain information may need to be retained for accounting, tax, regulatory, or other lawful purposes.

10. Changes to This Policy

AstraLuna may update this Privacy Policy as its operations, technology, or legal obligations change. The effective date will be revised when material updates are published.

11. Contact Information

AstraLuna Spirits LLC

Website: https://www.astraluna.com

Email: info@astraluna.com

For privacy-related questions, please contact us using the information above.

Privacy Policy

AstraLuna, LLC

Effective Date: November 6, 2026

1. Introduction

AstraLuna, LLC ("AstraLuna," "we," "us," or "our") respects the privacy and security of information entrusted to our business.

The Integration is intended for AstraLuna's internal business operations and is not offered as a public software service.

2. Information We Collect and Process

In connection with authorized business operations, the Integration may process:

Customer and vendor names, business addresses, telephone numbers, and email addresses.

Invoices, invoice line items, payment statuses, and accounts receivable information.

Product descriptions, quantities, prices, discounts, and sales histories.

Financial and accounting records necessary for business reporting.

Application authentication and connection information required to operate the Integration.

We seek to limit access to information reasonably necessary for the Integration's authorized purposes.

3. How Information Is Used

AstraLuna may use information obtained through the Integration to:

Prepare internal financial, sales, and operational reports.

Analyze product-level revenue, estimated costs, and profitability.

Monitor outstanding receivables and customer purchasing patterns.

Support inventory planning, sales forecasting, and business decision-making.

Reconcile information between authorized business systems.

Maintain and troubleshoot the Integration.

Information accessed through the Integration is not intended to be sold or used for unrelated third-party advertising.

4. QuickBooks Online Integration

The Integration may access financial information from AstraLuna's authorized QuickBooks Online company through Intuit's supported authentication and API mechanisms.

Access is limited to permissions granted through the applicable authorization process.

The initial intended use is read-only reporting and analysis. The Integration is not intended to initiate payments, modify accounting records, or create financial transactions without separately approved functionality.

AstraLuna's use of QuickBooks information is subject to applicable Intuit agreements and policies.

5. AI-Assisted Processing and Service Providers

AstraLuna may use AI-assisted tools, including Hermes Agent and configured AI model providers, to process authorized business information for internal reporting and operational support.

Depending on the configuration and tasks performed, information may be transmitted to service providers necessary to perform those functions.

AstraLuna is responsible for reviewing applicable service-provider agreements, data-processing terms, access permissions, and retention practices before enabling such processing.

6. Information Sharing

AstraLuna may share information with authorized personnel and service providers as reasonably necessary for business operations, including accounting, hosting, software integration, and reporting.

We may also disclose information when required by law, to protect legitimate business interests, or in connection with a lawful business transaction.

We do not sell customer financial information obtained through the Integration.

7. Data Security

AstraLuna seeks to maintain reasonable administrative, technical, and organizational safeguards appropriate to the sensitivity of the information processed.

These safeguards may include access controls, restricted application permissions, authentication, credential management, system monitoring, and backups.

No electronic system or transmission method can be guaranteed completely secure.

8. Data Retention

AstraLuna retains business information for periods reasonably necessary to fulfill operational, contractual, legal, tax, and accounting obligations.

Information stored in application logs, reporting outputs, backups, or connected systems may be subject to separate retention settings.

When information is no longer required, AstraLuna will seek to delete or appropriately dispose of it in accordance with applicable requirements and available technical controls.

9. Individual Privacy Requests

Individuals may contact AstraLuna regarding personal information held by the company, including requests for access, correction, or deletion where applicable law provides those rights.

Certain information may need to be retained for accounting, tax, regulatory, or other lawful purposes.

10. Changes to This Policy

AstraLuna may update this Privacy Policy as its operations, technology, or legal obligations change. The effective date will be revised when material updates are published.

11. Contact Information

AstraLuna Spirits LLC

Website: https://www.astraluna.com

Email: info@astraluna.com

For privacy-related questions, please contact us using the information above.